Allocations

When people buy individual tickets and you decide who shares with whom, you allocate them into rooms yourself. This is done in the rooming workbench.

Create rooms

Rooms → Room List

Your rooms, each with its capacity and how full it is.

Add the rooms you need, each with:

• Name: what the room is called on the roster and workbench, for example “Cabin 3”.
• Location code: an optional short code for where it is, such as a hall, block, or number.
• Capacity: the most people it can hold.
• Booking types: which booking types can be assigned to this room, so the workbench can suggest the right rooms for each person.

Allocate people

Rooms → Workbench

The workbench shows your rooms alongside a pool of people who are not yet in a room.

The workbench puts your rooms next to a pool of everyone not yet allocated. Work through the pool, placing each person into a room, until everyone has a place. A room shows how full it is against its capacity, so you can see at a glance where there is space.

Move people and tidy up

• Move people from one room to another when plans change. When you move people, the workbench can suggest suitable rooms, and if a room is left empty it offers to delete it.
• Confirm a room once its allocation is settled, to mark it as done.

Room map

If you add a room map image in Settings, you can mark where each room is on it, giving you and your operators a visual layout of the venue.